Free Tool

Church A/V Budget Template

A free spreadsheet for church committees planning an audio, video, or streaming system. Enter quantities, adjust cost ranges, and share a clean summary with your board — without needing a formal quote first.

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Opens in Google Sheets · Make a copy to your Drive · No sign-up required

Want a quick range first? Try the Cost Calculator.

What's inside

Five tabs covering every part of a church A/V budget.

Each category has line items with quantity, unit cost ranges, auto-calculated totals, and a priority column so you can phase the project if needed.

  • Audio equipment

    Mixing consoles, microphones, speakers, amplifiers, monitors, signal infrastructure, and accessories — with quantity and cost columns for each line item.

  • Video and display

    Projectors, screens, LED displays, cameras, PTZ controllers, video switchers, presentation computers, and ProPresenter licensing.

  • Streaming and broadcast

    Encoding hardware and software, streaming platforms, internet and networking, and stream accessories — with annual subscription notes where relevant.

  • Installation and labor

    System design, cable runs, rack build, speaker rigging, commissioning, tuning, and volunteer training — broken out as separate line items.

  • Budget summary with contingency

    A summary tab pulls totals from each category and adds a 12% contingency buffer. Adjust the rate to match your committee's risk tolerance.

How to use it

Four steps from download to committee approval.

  1. Click the link — Google will prompt you to make a copy to your Drive.
  2. Enter quantities for the items your church needs.
  3. Adjust unit cost ranges if you have vendor quotes.
  4. Share the Summary tab with your committee.
Download the Template

Opens in Google Sheets · make a copy to your Drive · no sign-up

Questions

Common questions about the template.

Is this a formal quote?
No. The cost ranges are estimates based on typical church-scale A/V systems in the Greater Philadelphia area. Use it for internal planning and committee approval — then contact us for a quote based on your actual space.
What format is the file?
The template opens directly in Google Sheets. Click the link and Google will prompt you to make a copy to your own Drive — no sign-up required, just a Google account.
Are the cost ranges accurate?
They reflect realistic ranges for church-scale systems, but final pricing depends on brand, quantity, regional labor rates, and facility complexity. The ranges give your committee a realistic starting point for budget approval.
Can we use this for a phased project?
Yes. Each line item has a Priority column — Essential, Nice-to-Have, or Phase 2 — so you can separate what you need now from what can wait.

Request form

Need a formal quote for your project?

The template gives your committee a starting point. When you're ready for pricing based on your actual room, system, and goals, we can help.

Send your request and we will confirm receipt by email.

We only use your information to respond to your request.